APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the January 18, 2013 (Convocation of Governments Meeting), the January 22, 2013 (Monthly Work Session) and the January 22, 2013 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 02-05-13.pdf
Attachment: Board February 5, 2013 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate020513.pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL OF CORRECTIVE SPECIAL WARRANTY DEED

Description
On January 29, 2004, as part of a property transaction in which the School Board acquired property on which Tatum Ridge Elementary School was constructed, the School Board deeded certain other property to Palmer Blvd. Associates, Inc.  A conveyance of mineral rights was inadvertently omitted from the original deed. This Corrective Special Warranty Deed corrects that oversight.

Recommendation
That the School Board authorize the Board Chair to execute the Corrective Special Warranty Deed to Palmer Blvd. Associates, Inc. as presented.

Attachment: Corrective Warranty Deed - Palmer Blvd.pdf

FIELD TRIPS

10. APPROVAL OF THE NORTH PORT HIGH SCHOOL FIELD TRIP TO NORFOLK, VIRGINIA ON MARCH 6, 2013 THROUGH MARCH 10, 2013

Description
Students participating in the North Port High School Dance program will attend a four-day intensive study program and will be given the opportunity to audition for many colleges and summer programs.  There will also be an opportunity for a possible group performance in the high school portion of the program, depending on jury selection.

Recommendation
That the North Port High School field trip to Norfolk, Virginia on March 6, 2013 through March 10, 2013 be approved.

11. APPROVAL OF THE NORTH PORT HIGH SCHOOL FIELD TRIP TO NEW YORK CITY, NEW YORK ON MARCH 11, 2013 THROUGH MARCH 15, 2013

Description
Students in the North Port High School Thespian program will be given the opportunity to see four Broadway shows, explore many famous New York land sites including, tours of the American Museum of Natural History, Radio City Music Hall, and the Statue of Liberty.

Recommendation
That the North Port High School field trip to New York City, New York on March 11, 2013 through March 15, 2013 be approved.

12. APPROVAL OF THE SARASOTA HIGH SCHOOL FIELD TRIP TO BOSTON, MASSACHUSETTS ON FEBRUARY 13, 2013 THROUGH FEBRUARY 17, 2013

Description
Students will attend the American Junior Academy of Science (AJAS) convention.  Students will have the opportunity to tour Massachusetts Institute of Technology labs and participate in both poster and oral presentations of delegate research.

Recommendation

That the Sarasota High School field trip to Boston, Massachusetts on February 13, 2013 through February 17, 2013 be approved.

EXPULSIONS

13. APPROVAL OF EXPULSION CASE NO. 13-030

Description
The student listed in Expulsion Case No. 13-030, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On September 11, 2012, the student listed in Expulsion Case No. 13-030, violated School Board Policy 5.34(1)(D), Battery on Another Student.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools until June 3, 2013.

Recommendation
That in accordance with provisions of Section 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-030, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the reminder of the 2012-2013 academic year.

Attachment: EXPULSION CASE NO. 13-030.pdf (Confidential Item) 

MATERIALS MANAGEMENT

14. APPROVAL TO AWARD PROPOSAL #13-0217 FOR INDEPENDENT AUDITING SERVICES

Description
Proposals to provide 'Independent Auditing Services' were received from nine vendors on January 8, 2013.  The proposal of Cherry Bekaert, LLP, was the best proposal meeting the advertised specifications.  These services include the external independent auditing of the district and the auditing of the schools' internal accounts.  The Auditor General's Office will provide external auditing services every three years.  It is projected that they will audit the district in the 2014-15 fiscal year.  This proposal is for a three-year period with the option to renew for two years.  The funds for these purchases are contained in the operating budget allocated to the Financial Services Department.

Recommendation
That the proposal of Cherry Bekaert, LLP, to provide 'Independent Auditing Services' in an amount not to exceed $705,900 for a five year period, be approved as presented.

Attachment: IndependentAuditServices13-0217Rec.pdf

15. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable.  Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: Fixed Asset Deletion Report 2.5.2013.pdf

16. APPROVAL TO AWARD BID #13-0205 FOR THEATRICAL STAGE INSPECTION, MAINTENANCE, AND REPAIR SERVICES

Description
Bids to provide 'Theatrical Stage Inspection, Maintenance, and Repair Services' were received from two vendors on January 9, 2013.  The bid of Heritage Product Resources, Inc., was the best low bid meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Heritage Product Resources, Inc., to provide 'Theatrical Stage Inspection, Maintenance, and Repairs Services in an amount not to exceed $100,000.00, be approved as presented.

Attachment: TheatricalStageEqMaint13-0205Rec.pdf

CONSTRUCTION

17. APPROVAL OF NON-EXCLUSIVE UTILITY EASEMENT AT THE SOUTH COUNTY BUS DEPOT SITE BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND THE CITY OF NORTH PORT, FLORIDA

Description
This easement will provide an easement for the construction and maintenance of underground water and sewer utility facilities within an easement twenty (20) feet in width.  This easement has been approved by the School Board attorney.  

Recommendation
That the Non-Exclusive Utility Easement at the South County Bus Depot site between the School Board of Sarasota County, Florida, and The City of North Port, Florida be approved as presented.

Attachment: BAIenc2-5-2012_SCSB&NonExEsmnt-SoCoBusDepot.pdf

18. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE GOCIO ELEMENTARY PORTABLES REPLACEMENT PROJECT

Description

All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Final Change Order No. 6 for approval.  The Director of Construction Services has determined that the project is complete in accordance with state statues.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc2-5-2012_ProjCompl+FinalConPymt-CO6-GocioElPortReplacmnt.pdf

19. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR STRUCTURAL ENGINEERING SERVICES, STRUCTURAL ENGINEERING PLAN REVIEW AND THRESHOLD BUILDING INSPECTION SERVICES FOR A THREE (3)-YEAR PERIOD

Description
The scope shall include structural engineering services, structural engineering plan review and threshold inspection services for the School Board of Sarasota County, Florida, for a period of three (3) years.  On 1/8/2013 (Item #51), the Board authorized negotiations with the three (3) top-ranked firms.  On 1/10 & 11/2013 the Director of Construction Services and one (1) member of the Professional Services Selection Committee met with representatives of [1] Hees & Associates, Inc. and  [2] Stirling & Wilbur Engineering Group and [3] TRC Worldwide Engineering, Inc. and successfully negotiated individual contracts.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The estimated cost for these services for the three (3)-year period is $150,000.00.  Funds are available for these services through individual project accounts.

Recommendation
That the contracts with the three (3) top-ranked firms for Structural Engineering Services, Structural Engineering Plan Review and Threshold Building Inspection Services for a three (3)-year period be approved as presented.

20. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total an increase of $21,668.70 in gross contract dollars.

Included in these change orders are $25,879.40 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $24,367.36 result a net of $1,512.04 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc2-5-2013_CSD-COs.pdf

TRANSPORTATION

21. APPROVAL OF AGREEMENT WITH EDUCATE TODAY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Approval of the contract between Educate Today and the Sarasota County School Board for student transportation for the 2012-2013 school year.

Recommendation
That the contract for transportation services for the 2012-2013 school year, be approved as presented.

Attachment: Educate Today 12-13 020513.pdf